Visioning Task Forces (VTF)
Written by CORE
Friday, 29 February 2008
Composition: Comprised of volunteers identified by both the EVT and the CORE.
Role: To fairly explore, investigate and recommend on assigned issues deemed important to the future of the Greater San Tan boundary area. This is where ideas and possibilities are objectively researched, analyzed for merit and flaws, scrutinized as to cost/benefit and long term effect and public input is received.
- To explore, discuss and research issues assigned by the Extended Visioning Team through the District Facilitator.
- To meet as a team to investigate and study and make recommendations on various issues identified as important by the EVT and approved for assignment to a Task Force by the CORE
- To objectively examine the assigned issues as completely as possible, using as many sources necessary to provide a comprehensive recommendation
- To provide both the benefits and negative aspects of the assigned issues
- To provide a written analysis and a recommendation to the EVT body. The EVT leaders will represent the results of the task forces to the CORE.
VTF Committee authority is delegated and derived only from the Extended Visioning Team (EVT) at the direction of the Core Visioning Committee CORE).
Visioning Task Forces (VTF) Committee members are accountable directly to the EVT leaders and indirectly to the Co-Chairs and to the CORE committee as a body.
Committee operation: Whether a Task Force is studying an issue or is advising a definite action, the process of action is pretty much the same.
- Definite Objective(s) - Make sure you have a clear, positive goal. Write it down - if you can't put it in writing, then you'd better re-examine your purpose.
- Analyze Problem or Activity - Understand what the problem is and/or what has to be done - determine the purpose and scope of the task force's efforts.
- Assign Work - Make proper assignments to committee members, to sub-teams or to the overall committee. Make positive assignments for each specific job. Don't ask for volunteers. Set deadlines for each stage of the activity and for the completion.
- Gather facts - Get the information needed to intelligently work on the problem or issue. Avoid prejudices, previous opinions or beliefs.
- Get Outside Help - If needed, get outside technical advice. Use outsider as an advisor or consultant, but do not give him the responsibilities that the task force is expected to assume. A consultant is a resource, not a Task Force member.
- Evaluate Results - Find out what extent goals are being met and to what extent each member of the task force is doing his part.
- Results - Make sure you are producing, not just giving lip-service. You get the final solution or complete the activity in this step. A recommendation or report is made to the EVT leaders.
- Conclusion - Provide study recommendations as approved by the EVT leaders; then they should be carried through to completion either by the study committee or by a specially assigned action committee.
Last Updated ( Monday, 31 March 2008 )